The WIN Group Enterprises Inc.

Doing Business As: The WIN Group

Effective Date: November 10, 2025
Last Updated: October 1, 2026

Business Address:
3901 Calverton Blvd., Suite 105
Calverton, MD 20705

Phone: 301.664.4532
Email: info@thewingroup.org
Website: https://www.thewingroup.org

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1. INTRODUCTION

The WIN Group Enterprises Inc., doing business as The WIN Group (“WIN Group,” “we,” “our,” or “us”), respects the privacy of our customers, members, event attendees, vendors, advertisers, sponsors, business partners, website visitors, and community participants.

This Privacy Policy explains how we may collect, use, maintain, disclose, and protect personal information when you visit our website, contact us, register for an event, purchase services, submit an application, participate in a program, or otherwise interact with The WIN Group.

Our services may include business and professional development, resource directories, conferences, seminars, workshops, networking events, vendor exhibitions, advertising, memberships, sponsorships, and community-focused programs.

We are committed to handling personal information responsibly and in accordance with applicable privacy and data protection laws.

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2. INFORMATION WE MAY COLLECT

Depending on how you interact with The WIN Group, we may collect the following categories of information.

A. Personal and Contact Information

This may include:

Full name.
Business or organization name.
Mailing or business address.
Email address.
Telephone number.
Job title or professional role.
Preferred method of communication.
B. Business and Professional Information

When you apply for membership, purchase advertising, register as a vendor, participate in a business directory, or seek a partnership, we may collect:

Business name and contact information.
Business website and social media links.
Products and services offered.
Professional biography or business description.
Advertising copy, photographs, logos, and other submitted materials.
Vendor, sponsor, advertiser, or membership application details.
C. Event and Registration Information

When you register for or attend our events, we may collect:

Registration and ticket information.
Attendance and participation records.
Meal or accessibility requests that you voluntarily provide.
Workshop or program selections.
Responses to surveys, feedback forms, or evaluations.
Photographs or video recordings taken at events, subject to applicable notices, permissions, and law.

Please do not submit sensitive personal information unless it is necessary for a specific service and the collection is appropriately disclosed and permitted.

D. Payment and Transaction Information

When you purchase tickets, memberships, advertising, vendor space, publications, or other services, we may collect transaction details such as:

Items or services purchased.
Payment amount and date.
Billing contact information.
Order, invoice, or transaction reference numbers.
Payment status and refund history.

Payments may be processed through third-party payment providers. Depending on the provider and transaction, your payment card or bank information may be collected directly by that provider. We will not represent that payment information is handled in a particular manner unless our actual systems and provider arrangements support that representation.

E. Website and Technical Information

When you visit our website, certain technical information may be collected automatically by our website host or other services, depending on the tools we use. This may include:

Internet Protocol (IP) address.
Browser type and operating system.
Pages visited and links selected.
Date and time of access.
Referring website or source.
Device and website interaction information.
Cookie identifiers or similar technical data.
F. Communications and Inquiries

If you contact us by email, telephone, website form, or other communication channel, we may retain your message, contact details, and information necessary to respond to your inquiry or maintain a record of the interaction.

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3. HOW WE USE PERSONAL INFORMATION

The WIN Group may use personal information for legitimate business and operational purposes, including to:

Respond to inquiries and provide customer support.
Process registrations, orders, payments, and refund requests.
Administer conferences, seminars, workshops, and other events.
Manage vendor, advertiser, sponsor, membership, and partnership relationships.
Prepare and publish authorized resource directory listings and advertisements.
Send event confirmations, schedule changes, invoices, and service-related notices.
Provide newsletters, announcements, promotional messages, or business updates where permitted and, when required, with your consent.
Improve our website, services, programs, and customer experience.
Maintain business, accounting, and transaction records.
Protect against fraud, misuse, unauthorized access, and security incidents.
Enforce agreements and comply with legal obligations.
Carry out other purposes disclosed to you when information is collected.

We will seek to limit the information we collect and use to what is reasonably necessary for the relevant purpose, consistent with applicable law.

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4. HOW WE SHARE INFORMATION

The WIN Group does not disclose personal information indiscriminately. However, information may be shared in the following circumstances, as applicable.

A. Service Providers

We may share necessary information with service providers who help us operate our business, such as:

Website hosting and technical support providers.
Event registration and ticketing platforms.
Payment processors.
Email and communication services.
Customer relationship management systems.
Printing, publication, and directory production providers.
Administrative, accounting, legal, or other professional service providers.

These providers may access information as necessary to perform services for us, subject to applicable agreements and legal requirements.

B. Event and Business Participants

If you register as a vendor, sponsor, exhibitor, advertiser, speaker, or business directory participant, certain information may be displayed or shared as part of the service you request.

For example, a business name, public business telephone number, website, business description, logo, or approved advertisement may be published in a directory or event material.

We will not assume that permission to publish business information also authorizes publication of unrelated private information.

C. Event Sponsors and Partners

We may share information with event sponsors or partners when this is disclosed and permitted, or when you authorize the sharing. We will not promise that information is never shared with sponsors unless that is consistent with our actual practices.

D. Legal and Safety Reasons

We may disclose information when reasonably necessary to comply with applicable law, legal process, or lawful requests; protect rights and property; investigate suspected fraud or misconduct; or address security and safety concerns.

E. Business Transactions

If The WIN Group undergoes a merger, acquisition, restructuring, sale of assets, or similar business transaction, information may be disclosed or transferred as permitted by law and subject to appropriate protections.

F. With Your Consent

We may share information for another purpose when you have been informed of that purpose and have provided any consent required by law.

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5. SALE, SHARING, AND TARGETED ADVERTISING

The WIN Group will describe its data practices accurately and will comply with applicable restrictions on the sale, sharing, or use of personal information for targeted advertising.

Before publishing this policy, the company should confirm whether any website analytics, advertising pixels, marketing platforms, or other technologies transmit personal information to third parties for advertising or related purposes.

Where applicable law gives you the right to opt out of the sale or sharing of personal information or targeted advertising, you may exercise that right using the contact information in this policy or any designated privacy-request mechanism we provide.

We will not represent that no information is sold or shared unless that statement accurately reflects our practices.

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6. COOKIES AND WEBSITE TECHNOLOGIES

Our website or third-party services may use cookies, pixels, tags, or similar technologies to support website functionality, remember preferences, measure website performance, understand visitor activity, or support advertising.

The specific technologies used depend on the website tools and services in operation.

You may be able to manage cookies through your browser settings and, where provided, through our website’s cookie preference controls. Disabling certain cookies may affect some website features.

Where consent is required for particular technologies, we will seek consent as required by applicable law.

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7. EMAIL AND MARKETING COMMUNICATIONS

We may send messages related to transactions, event registration, customer service, membership administration, or other services you request.

We may also send newsletters, business announcements, event invitations, and promotional communications where permitted by law.

You may opt out of promotional emails by using the unsubscribe link included in the message or by contacting info@thewingroup.org.

Opting out of promotional communications will not necessarily stop important service-related messages, such as payment confirmations, event changes, or other communications needed to fulfill an existing transaction.

We will handle marketing consent and opt-out requests in accordance with applicable law.

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8. DATA RETENTION

We retain personal information for as long as reasonably necessary to fulfill the purposes described in this policy, including providing services, maintaining business and financial records, resolving disputes, enforcing agreements, and meeting legal obligations.

Retention periods may vary depending on the type of information, the service involved, contractual requirements, and applicable law.

When information is no longer reasonably necessary, we will take appropriate steps to delete it, de-identify it, or otherwise dispose of it securely, subject to legal and operational requirements.

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9. DATA SECURITY

The WIN Group takes reasonable steps appropriate to the information and systems involved to protect personal information against unauthorized access, disclosure, alteration, loss, or misuse.

Depending on the circumstances, safeguards may include access controls, account protections, secure service providers, staff procedures, and appropriate technical and administrative measures.

No method of electronic transmission, storage, or processing can be guaranteed to be completely secure. We therefore cannot promise absolute security.

If a security incident occurs, we will respond and provide notifications as required by applicable law.

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10. YOUR PRIVACY RIGHTS

Depending on the law that applies to your information and our business, you may have rights to:

Know and access: Request information about the personal information we collect or process about you.
Correct: Request correction of inaccurate personal information.
Delete: Request deletion of certain personal information, subject to applicable exceptions.
Obtain a copy: Request a portable copy of certain information where required by law.
Opt out: Opt out of certain sales, sharing, or targeted advertising activities where applicable.
Withdraw consent: Withdraw consent for processing where processing is based on consent.
Appeal: Request review of a decision denying a privacy request where applicable law provides an appeal process.
Equal treatment: Exercise applicable privacy rights without unlawful discrimination.

Maryland's Online Data Privacy Act took effect October 1, 2025, and provides covered consumers with privacy rights while imposing obligations on covered businesses. Whether particular requirements apply to The WIN Group depends on the law's scope and the company's actual activities. 

To submit a privacy request, contact us using the information in Section 15. We may need to verify your identity or authority to act on behalf of another person before responding.

We will respond to requests in accordance with applicable deadlines and legal requirements. Certain requests may be limited or denied where the law permits, such as when retaining information is necessary to comply with a legal obligation or complete a transaction.

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11. CHILDREN'S PRIVACY

Our general business services, professional development activities, advertising services, and business directory are not intended to collect personal information directly from children without appropriate authorization where required by law.

If a program is specifically designed for children or families, additional notices, permissions, or safeguards may apply.

If you believe a child has provided personal information to us inappropriately, please contact info@thewingroup.org so we can review the matter and take appropriate action.

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12. THIRD-PARTY WEBSITES AND PLATFORMS

Our website, event materials, and directory may contain links to third-party websites, registration systems, payment providers, vendors, sponsors, or business partners.

Those third parties may have their own privacy policies and practices. This policy does not govern information that a third party independently collects and processes under its own responsibility.

We encourage you to review the privacy policy of any third-party website or platform before submitting personal information or completing a transaction.

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13. PHOTOGRAPHY, VIDEO, AND EVENT PUBLICITY

The WIN Group may photograph or record certain events for documentation, marketing, educational, promotional, or publication purposes.

Where appropriate, we will provide event notices or obtain permission as required by applicable law. If you have a concern about the use of your image or recording, contact us using the information below.

Please understand that photographs or recordings may include other attendees and that removal from previously printed or distributed materials may not be possible in every circumstance. We will review reasonable requests and applicable legal obligations.

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14. CHANGES TO THIS PRIVACY POLICY

We may update this Privacy Policy to reflect changes in our business operations, services, technologies, or legal obligations.

The revised policy will be posted on our website with an updated “Last Updated” date. Where required by law, we will provide additional notice or obtain consent before implementing material changes.

We encourage you to review this policy periodically.

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15. CONTACT THE WIN GROUP

If you have questions about this Privacy Policy, wish to submit a privacy request, or have concerns about the handling of your personal information, please contact us.

The WIN Group Enterprises Inc.
Doing Business As: The WIN Group

3901 Calverton Blvd., Suite 105
Calverton, MD 20705

Phone: 301.664.4532
Email: info@thewingroup.org
Website: https://www.thewingroup.org

Please include “Privacy Request” in the subject line of an email concerning access, correction, deletion, consent withdrawal, or another privacy right.